This is where you are shown the URL for the finished page, and a link to open it. Scheduling Policy lets you specify how far in advance people can book a session, and the least amount of notice they must give.Īssign Staff is the section where you can decide which of the already-added staff can be allocated to be in attendance for the booked meeting. It is in this section that you set how many people can book the same slot ('maximum attendees'), and 'custom fields' let you ask the person booking additional questions. For example, a 45 minute meeting with a 15 minute preparation/clean-up buffer will block out one hour in the calendar. This is also where you set if the meeting needs 'buffer time'. On this page you configure the type of events/services you wish people to book, and assign staff members to them.Īs a minimum you should give the service a name and a default duration. You can also set if this person is available for all of the already-set business hours, or for more limited ones. In the availability section you should tick the box that ensures pre-existing events in that person's calendar can't be double-booked. By default anyone you add here will receive an email notification to inform them of this, via a pre-ticked tickbox under 'Email notifications'. This is where you add the people who will be assigned to bookings created on the page that you are building. You may wish to limit these to a subset of the working day, for example if assigned staff will require time to attend to other duties. This is also where you configure your business hours - these are the hours each day in which people can make a booking. There is also an option to provide an appropriate privacy policy. The Business Information tab allows you to fill in important information for people making a booking, such as your contact information, a college or departmental logo, and links to terms and conditions documentation. Overview of Bookings' tabs Business information How far in advance you want to allow people to make a booking.You can use custom entry fields if necessary. What information you need to collect from someone making a booking.Number of attendees - your bookable sessions can be one-to-one or it can allow multiple people to book the same session.Whether the service you are creating will be open to the public internet.Who should be assigned to provide that service (and that they have agreed to be added to it).Will your meetings require 'buffer time' between them to allow for over-runs, clean-up, or contingencies.What type of meeting(s) you want to make available, and their duration.To set-up Bookings you will need to plan in advance. For example you may have parents needing a pre-set time to drop off students' belongings, or for students needing to book a time for an interview. However it serves a useful purpose for University members in situations where you may need people outside the University to make appointments. The service is intended for, and marketed as, a service for small businesses. The Bookings service you create can be made public, or limited to University members, depending on your needs. They do not need to know the names of bookable staff, or see staff members' calendars: they are simply selecting from a pre-configured list of services, and preconfigured times at which those can be selected.īehind the scenes the page will check staff availability at the requested time and assign an appropriate member of staff to that request. The person making a booking only sees the types of meeting, and staff availability, that you have created. The Bookings app is intended to provide pre-set meeting slots in your staff's diaries that anyone can book . It is also possible to go straight to the Bookings app's page. Nexus365 users who have been licenced to use Microsoft Bookings will see the Bookings icon (in the form of a stylised letter B) in their list of available applications when they visit.
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